HOURLY RENTAL TERMS AND CONDITIONS
Please read these Terms and Conditions of Use carefully before booking or using any space operated by Underhill Studios. By completing a booking, The Renter acknowledges that they have read, understood, and agree to be bound by these terms on behalf of themselves and all members of their party.
Definitions
"The Studio" refers to Underhill Studios, including its owners, operators, agents, and employees, collectively and individually.
"The Renter" refers to the individual who makes a booking, as well as any and all invitees, associates, or any other person who enters any space operated by The Studio in connection with, or as a result of, that booking, regardless of the reason for their presence.
"Designated Area" refers to the specific room or rooms assigned to The Renter for the duration of their confirmed reservation.
A Note on Fees & Fines
Applicable fees and fines are presented in two ways throughout this document: (1) within the section to which they directly relate, so that the consequence is immediately clear in context; and (2) consolidated in the Fee Schedule in Section 11, which provides a quick-reference summary of all charges. Both presentations are equally binding.
1. Booking
Only bookings that have been explicitly confirmed in writing by The Studio are considered valid. A booking request, payment submission, or receipt of an automated acknowledgement does not, by itself, constitute a confirmed booking. The Studio reserves the right to decline any booking request at its sole discretion.
The Renter is responsible for ensuring that all booking details — including date, time, room, and number of attendees — are accurate at the time of confirmation.
2. Payment & Storage of Payment Information
By completing a booking with The Studio, The Renter expressly authorizes The Studio to store the payment information provided at the time of booking, including but not limited to credit card details, debit card details, bank account information, or any other payment method accepted by The Studio.
The Renter further authorizes The Studio to charge the stored payment method for any and all amounts owed in connection with their booking, including but not limited to:
The base booking fee.
Any extension of time beyond the reserved session, billed in accordance with Section 5.
Any fines, damage assessments, or other fees incurred under these Terms and Conditions.
Any other charges arising from The Renter's use of The Studio's premises or equipment.
Payment information will be stored securely and in accordance with applicable payment card industry standards. The Studio will not use stored payment information for any purpose other than charges directly related to The Renter's bookings.
The Renter's authorization to store and charge their payment information remains in effect for the duration of their booking and for a reasonable period thereafter, sufficient to allow The Studio to assess and collect any outstanding fees or damages arising from the session.
3. Cancellation Policy
The Renter may cancel a confirmed booking subject to the following terms:
Cancellations made 30 or more days prior to the reserved session date are eligible for a full refund, minus any non-recoverable payment processing fees charged by The Studio's payment processor.
Cancellations made between 6 and 29 days prior to the reserved session date are eligible for a 50% refund of the booking amount, minus any non-recoverable payment processing fees.
Cancellations made 5 or fewer days prior to the reserved session date are not eligible for any refund.
All cancellation requests must be submitted in writing to The Studio via email. The cancellation date is determined by the date and time The Studio receives the written request, not the date it is sent.
Payment processing fees are set by third-party processors and are outside The Studio's control. The Studio will communicate the applicable deduction at the time of refund.
4. Access
The Renter is permitted to access only their Designated Area, and only during the hours of their confirmed reservation.
The Renter is expressly prohibited from entering their Designated Area or any other room or area operated by The Studio before or after their reserved time. Any access outside of reserved hours must be agreed upon in advance and confirmed in writing by The Studio.
The Studio reserves the right to enter the Designated Area at any time and without prior notice, for any purpose including but not limited to inspection, maintenance, safety checks, or emergency response.
Any access codes, passcodes, door codes, or other security credentials shared with The Renter are strictly confidential. The Renter is prohibited from sharing such credentials with any person outside of the party actively using the room during the reserved session. Violation of this provision may result in immediate termination of the booking without refund and may result in additional charges.
The Renter is responsible for ensuring that the Designated Area is locked and properly secured upon leaving the space, including at the conclusion of their session and during any temporary absence from the room.
⚠ Failure to lock the Designated Area upon departure is subject to a fine of $50 per occurrence.
⚠ Unauthorized access — entry before or after reserved hours, or access to non-assigned areas without written authorization — may result in a fine of $50 per occurrence, in addition to any applicable fees for the unauthorized time used.
5. Extended Sessions & Overtime
The Renter's reserved session ends at the time specified in their confirmed booking. The Renter is expected to vacate the Designated Area and remove all personal equipment and belongings by the end of their reserved time.
In the event that The Studio, at its sole discretion, permits The Renter to remain in the Designated Area past their reserved end time, the following terms apply:
Extended time is billed in increments of thirty (30) minutes. Any portion of a half-hour increment used shall be billed as a full half-hour.
The rate for extended time is based on The Studio's then-current standard hourly rate, pro-rated to the applicable half-hour increment.
The payment method on file will be charged automatically for any extended time used. The Renter's authorization under Section 2 expressly covers such charges.
Permission to extend a session is never guaranteed and is subject to room availability and operational requirements. The Studio reserves the right to require The Renter to vacate at the scheduled end time regardless of circumstances.
6. Delivery of Space
The Renter agrees to accept the Designated Area in its current, "as-is" condition at the time of the reservation. The Studio makes no warranties, express or implied, regarding the condition, suitability, or fitness for a particular purpose of the space.
The Renter acknowledges that the appearance, layout, equipment, or amenities of the studio may differ from those depicted in any marketing materials, promotional images, website content, or other representations made by The Studio. Such materials are illustrative in nature and are not contractual representations of the space as it will be delivered.
The Renter is encouraged to review the space at the start of their session and promptly notify The Studio of any pre-existing damage, missing equipment, or unsatisfactory conditions before beginning use.
7. Standards of Conduct
The Renter and all of their invitees are required to conduct themselves in a manner consistent with the standards upheld by The Studio at all times while on the premises, including all common areas of the building.
Respect and inclusivity: Sexual harassment, discrimination, intimidation, or threatening behavior of any kind — on the basis of race, gender, gender identity, sexual orientation, religion, national origin, disability, age, or any other characteristic — is strictly prohibited on the premises and will not be tolerated under any circumstances.
Equipment and property: Any conduct that damages, destroys, or threatens the safety of The Studio's equipment, instruments, fixtures, furniture, or any other property is strictly prohibited. This includes rough handling of microphones, cables, amplifiers, drum kits, or any other gear provided by The Studio.
Common areas: The same standards of respect and care required within the Designated Area apply equally to hallways, restrooms, entrances, and all other shared spaces within the building.
Disclosure of damage: Any damage to The Studio's property — whether accidental or otherwise — must be disclosed to The Studio immediately and before the end of the session. Failure to disclose damage may result in additional charges separate and apart froma additional charges for the damaged equipment itself.
Cooperation: The Renter agrees to cooperate fully with The Studio and its staff on all matters during the use of the space, including compliance with reasonable instructions given by Studio staff.
No alterations: The Renter is strictly prohibited from making any alterations, modifications, or additions to the space, including but not limited to moving or rearranging fixed equipment, affixing anything to walls or surfaces, rerouting cables or signal chains, or adjusting acoustic panels or acoustic treatment.
Load-In & Load-Out: The Renter is responsible for the safe transport of any personal equipment brought onto the premises. The Studio is not liable for damage to or loss of personal gear. Load-in and load-out must be completed within the reserved session time.
Recording & Streaming: The Renter may record audio or video within their Designated Area for personal or commercial use. However, The Renter agrees not to publicly broadcast, livestream, or publish any content that prominently features The Studio's interior, branding, or proprietary equipment without prior written consent from The Studio.
⚠ Violations of the Standards of Conduct may result in immediate termination of the session without refund, removal from the premises, and fines as detailed in Section 11. The Studio reserves the right to refuse future bookings to any Renter who violates these standards.
8. Drug, Alcohol, and Smoking Policy
The following are strictly prohibited on all premises operated by The Studio, including all common areas of the building:
Illegal drugs, controlled substances, or any substance not lawfully permitted under applicable Washington State and federal law.
Any and all alcoholic beverages. Unless written permission from The Studio is obtained.
Smoking, vaping, or the use of any tobacco, cannabis, or other inhalable product on the premises. This applies indoors and within any designated non-smoking areas of the building. Renters who wish to smoke must do so off-premises and away from building entrances.
⚠ Each violation of this policy is subject to a fine of $100 per occurrence. Violations involving illegal substances will result in immediate termination of the session without refund and may be reported to the appropriate authorities.
9. Damage to Studio Equipment
If The Renter, or any of The Renter's invitees, causes damage to or breaks any of The Studio's equipment through use of the Designated Area and its equipment, The Renter shall bear the full cost of replacement and any work necessary to remedy the situation.
The Studio shall have full discretion to determine whether damage has occurred, the extent of such damage, and whether the damage was caused by The Renter or their invitees. The Studio's determination shall be final and binding, and The Renter shall pay all costs assessed by The Studio immediately upon notice.
The Renter's authorization under Section 2 expressly covers damage assessments, and The Studio reserves the right to charge the payment method on file for any assessed amounts without further authorization.
⚠ Damage to Studio equipment will be assessed at the full cost of repair or replacement as determined by The Studio. Costs are due immediately upon written notice.
10. Available Equipment For Use
The Renter is permitted to use only equipment owned by The Studio while occupying the Designated Area. The Studio will make every effort to identify and make known which equipment is available for use; however, The Renter bears full responsibility for knowing which equipment belongs to The Studio and which does not.
Other individuals' equipment may be stored within the same room as the Designated Area, and such equipment is strictly off-limits to The Renter and their invitees. Any use of, tampering with, or damage to equipment that does not belong to The Studio shall be the sole responsibility of The Renter and may result in additional liability.
If The Renter is uncertain whether a piece of equipment is available for use, they must confirm with The Studio before using it. Assumption of permission is not a defense.
11. Fee Schedule (Summary)
The following is a consolidated summary of fees and fines that may be assessed under these Terms and Conditions. This schedule does not limit The Studio's right to seek additional compensation for actual damages that exceed the stated amounts.
Cancellation (30+ days out): Full refund minus payment processing fees.
Cancellation (6–29 days out): 50% refund minus payment processing fees.
Cancellation (5 or fewer days out): No refund.
Extended session (overtime): Current standard rate, billed in 30-minute increments; charged automatically to payment method on file.
Failure to lock Designated Area upon departure: $50 per occurrence.
Unauthorized access (before/after hours or non-assigned areas): $100 per occurrence.
Damage to Studio equipment: Assessed at full cost of repair or replacement, as determined by The Studio; due immediately upon notice.
Drug, Alcohol, or Smoking policy violation: $100 per occurrence.
All fines are due within 7 days of written notice from The Studio unless otherwise specified above. Unpaid fines will be charged to the payment method on file pursuant to the authorization granted in Section 2.
12. Default
If The Renter is in default of this License — including but not limited to failure to pay any amounts owed, breach of any provision of these Terms and Conditions, or conduct that violates The Studio's standards — The Studio reserves the right to terminate the License and The Renter's access to the premises immediately and without prior notice.
Termination under this section does not relieve The Renter of any financial obligations incurred prior to termination, including outstanding fines, damage assessments, or unpaid booking fees.
13. Indemnification
The Renter agrees to indemnify, defend, and hold harmless The Studio, its owners, employees, agents, contractors, and representatives, from and against any and all claims, liabilities, damages, losses, costs, or expenses (including reasonable attorney’s fees) arising out of or relating to:
Any injury, loss, or damage to persons or property occurring within the premises during the rental period, except to the extent caused by the gross negligence or willful misconduct of The Studio.
Any breach or violation of the terms of this License by The Renter or their invitees;
Any negligent or intentional act or omission by The Renter or their invitees while using the studio.
The obligations of this indemnification clause shall survive the termination or expiration of the License.
14. Liability
The Renter, on behalf of themselves and their invitees, hereby releases, waives, discharges, and holds harmless The Studio, its owners, employees, agents, contractors, and representatives, from any and all liability, claims, demands, actions, or causes of action arising out of or related to any loss, damage, injury, or harm (including but not limited to personal injury, property damage, or death) that occurs in, upon, or around the studio premises during the rental period, except to the extent caused by the gross negligence or willful misconduct of The Studio.
The Renter acknowledges and agrees that:
They are voluntarily renting and using the studio space and assume all risks associated with such use, including but not limited to risks related to sound equipment, lighting, and other facilities.
The Studio makes no warranties or representations regarding the condition, safety, or suitability of the premises for The Renter’s intended use.
This release shall apply to the maximum extent permitted by law and shall survive the termination or expiration of the License.
15. Subletting
The Renter is strictly prohibited from subletting, transferring, or otherwise granting access to the Designated Area or any other Studio space to any third party. The booking is personal to The Renter and may not be assigned without the prior written consent of The Studio.
16. Governing Law
This License shall be governed by and construed in accordance with the laws of the State of Washington. Any disputes arising hereunder shall be subject to the exclusive jurisdiction of the courts of King County, Washington, and The Renter hereby consents to such jurisdiction.
17. Entire Agreement
This License constitutes the entire understanding between the parties with respect to The Renter's use of The Studio's premises and supersedes all prior discussions, representations, agreements, or understandings of any kind, whether oral or written.
The Studio reserves the right to update or amend these Terms and Conditions at any time. The version in effect at the time of booking confirmation applies to that booking. Continued use of The Studio's services following any amendment constitutes acceptance of the revised terms.
If any provision of these Terms is found to be invalid or unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
Acknowledgement
By signing below, The Renter confirms that they have read, understood, and agreed to these Terms and Conditions of Use in their entirety, and agree to be bound by them on behalf of themselves and all members of their party.